New Mexico State Judiciary Job Opening
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Administrative Office of the Courts
Financial Specialist #00054618-21800, PERM, Full-Time, Santa Fe, NM
Opening Date: 10-09-2019 -
Job Pay Range: HH: $17.407 - $28.287 per hour
Target Pay Range/Rate: $17.407 - $21.759 per hour
The Administrative Office of the Courts is recruiting for a full-time, classified Financial Specialist position #00054618-21800 for the Fiscal Services Division in Santa Fe, New Mexico. SUMMARY: Under supervision, provide reliable fiscal and accounting services to the court/judicial entity and other state agencies. Finalist(s) may be subject to criminal background checks.
Education: Associate’s degree from an accredited college or university in Public Administration, Business, Finance, Accounting or related business field.
Education Substitution: Relevant experience may substitute for education on a year for year basis.
Experience: Three (3) years of experience utilizing Governmental Generally Accepted Accounting Principles (GAAP) in cash receipting and control, general ledger maintenance and financial reporting, and accounts payable and receivable.
Experience Substitution: A Bachelor’s degree in Public Administration, Business, Finance, Accounting or related business field may substitute for up to one (1) year of experience. Additional relevant education at the Master’s degree level (30 semester hours equals one (1) year of experience) or Certified Government Financial Manager (CGFM), Public Accountant (CPA) or Certified Public Financial Officer (CPFO) certification may substitute for one (1) year of experience.
Other: Completion of a post offer background check may be required. Completion of state Defensive Driving Training and valid New Mexico driver’s license may be required.
Knowledge: Knowledge in computer software including financial accounting and case management systems, word processing and spreadsheets; accounts payable and receivable; basic accounting; Governmental Generally Accepted Accounting Principles (GAAP); Government Accounting Standards Board pronouncements (GASB); cash handling procedures; purchasing, inventory control, fixed asset reporting, bookkeeping and depreciation methods; and generally accepted office practices, New Mexico Judicial Branch Rules, policies and procedures.
Skill & Ability: Skill in communicating effectively orally and in writing with diverse parties; organizing and setting priorities; multi-tasking; meeting deadlines under pressure; maintaining accuracy and being attentive to detail; cash handling; providing customer service; gathering information and report writing; proper English usage, grammar and punctuation, and maintaining composure. Ability to utilize a computer effectively in financial software, word processing, databases, spreadsheets and other software; use a calculator and other office equipment; read and balance cash management reports; maintain confidentiality; perform work independently with frequent interruptions; work in high stress environment; research and analyze fiscal issues and recommend alternate procedures, read case files to assess fees; and maintain cooperative working relationships in a team environment.
EXAMPLES OF WORK PERFORMED: Prepare, process and post vouchers, operating transfers, encumbrances, warrants and warrant cancellations; prepare and submit Request to Pay Prior Year Approval forms; track the vouchers in the accounting software; perform post-payment checks; post monthly transactions into accounting software and reconcile reports to agency books; prepare cash receipts and daily deposits; verify cash balances; ensure funds are posted to the correct account and cash fund balances for obligations; follow up on non-sufficient fund (NSF) checks; assist with budget projections and prepare reports for use in financial control and budget analysis; prepare expenditure report and make adjustments; review vouchers, invoices, daily deposits and other financial documents for accuracy; log and reconcile bank statements to daily receipts and monthly report; responsible for depositing, entering, and reconciling suspense and overpayments to Department of Finance and Administration (DFA); track capital inventory and keep current records of all fixed assets; procure office supplies, fixed assets and inventory; maintain inventory of office supplies; coordinate repair of equipment and arrange for disposal of equipment or transfer to non-profit organization; balance bonds; review cash and surety bonds on a monthly basis; maintain collateral for surety and cash bonds and verify daily accuracy on bonds received; disburse funds (cash and surety bonds) and transfer bonds to other jurisdictions for out-of-county cash bond payments and for Grand Jury Indictments; verify, compile and maintain information on bond company licensure, authorized agents and bonding limits; prepare, copy, file and mail correspondence and financial documents; prepare unclaimed property report and operating transfers for unclaimed property; participate in external audit process, communicate with judges and court staff; assist external auditors; prepare and maintain journal ledgers and financial reports for audit; archive financial records; prepare and monitor bank and procurement card reconciliations; coordinate accounts receivable and generate receipts for incoming payments; verify bond payments to correct case; back up data in accounting system; and provide customer service. May - Work with financial institutions and other state and governmental agencies; search various databases for defendant information and for collections; reconcile and process third party credit card payments and E Payment Deposits for courts statewide; review third party credit card chargebacks and assist with necessary case management adjustments; answer phone calls pertaining to credit card payments statewide; run, review and deliver third party credit card payment reports; review of Financial Controls; prepare data report for bank; process and prepare reports and cash transfers to the State Treasurer’s Office (STO); provide report information for juror 1099s; conduct audit of cashiers; track and assist with bond forfeiture; act as group representative for employee benefits and perform payroll duties; work with federal grants; prepare and file IRS forms; assist in training court staff in fiscal responsibilities; assist in updating financial procedures manual and resource documents; oversee work delegated to student interns; assist in court operations; act as communications officer; maintain schedule for use and maintenance of court-owned vehicles; serve as a point of contact for Department of Finance Authority vendor file, journaling deposits into SHARE and processing new W9s for vendors; balance bank statements and outstanding encumbrances; prepare the Covering Reports and Cash Manager Reports; review Case Management Reports; provide consultation, training, resources and professional support to judges, court managers and staff statewide; provide financial manuals and resources documents to Court Managers and staff statewide; travel to courts statewide to provide trainings on End of Month Reporting, Stale Dated checks and Over Payments; participate in external audit process to include entrance and exit conferences with Judges and court staff; maintain website, and other duties as assigned.
WORK ENVIRONMENT AND PHYSICAL DEMANDS: The following functions are representative of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an often fast paced and stressful work environment in an office or court setting. The employee is expected to be punctual and to adhere to assigned work schedule. The employee must regularly interact positively with co-workers and the public; work under severe time constraints and meet multiple demands from several people. The work performed frequently requires use of computers, repetitious hand, arm and finger motions as well as manual/finger dexterity. May also be required to move, lift, pull, and/or carry up to twenty five (25) pounds; work overtime and/or flexible hours, weekends, and holidays; and may also be exposed to fluctuating building temperatures. The employee may be required to sit or stand for long periods of time. Travel may be required. A valid driver’s license may be required.
Please submit a New Mexico Judicial Branch Application for Employment or a Resume and a Resume Supplemental form and proof of education to:
Microsoft Word Format
Adobe PDF Format
Resume Supplemental Forms:
Microsoft Word Format
Adobe PDF Format
Administrative Office of the Courts
Attn: Ellen Skaggs
237 Don Gaspar, Rm 25
Santa Fe, NM 87501
Fax No.: (505) 827-8091
PROOF OF EDUCATION IS REQUIRED.
EQUAL OPPORTUNITY EMPLOYER