New Mexico State Judiciary Job Opening
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Administrative Office of the Courts
Human Resources Administrator Senior #00054779-23100, PERM, Full-time in Santa Fe, NM
Opening Date: 09-11-2019 -
Job Pay Range: $22.313 - $36.258 per hour
Target Pay Range/Rate: $22.313 - $27.891 per hour
The First Judicial District Court is accepting applications for a classified full-time,Human Resource Administrator Senior position to work in the Administration Division. SUMMARY OF POSITION: Under direction, provide guidance, information and training to employees, supervisors, managers, judges and justices regarding employment law; classification and compensation; recruitment and retention; position allocation; budget; payroll; benefits; federal and state rules, regulations, policies and procedures and accurately process all human resources transactions.
Education: Bachelor's Degree from an accredited college or university in Human Resources, Psychology, Business Administration, Public Administration, or related field.
Education Substitution: Substitution is four years of directly related or relevant experience.
Experience: Four (4) years of experience in general human resources management, employment law, classification and compensation, employee recruitment and retention, training, automated database systems and reports, and payroll and benefits.
Experience Substitution: Current Professional in Human Resources (PHR) or Senior Professional in Human Resources (SPHR) certification may count for one (1) year of work experience or relevant graduate level education may substitute for up to two (2) years experience at a rate of 30 semester hours equals one (1) year of experience.
Other: Completion of a post-offer background check may be required.
Knowledge: Advanced knowledge of human resources administration practices, principles and techniques; performance management; payroll processing; benefit administration; recruitment, interviewing and selection techniques; unemployment processes; customer service practices; human resources records management; employment law (i.e., Fair Labor Standards Act, Americans with Disabilities Act, Family Medical Leave Act, Equal Employment Opportunity Act, Occupational Safety and Health Administration, Workers= Compensation); labor relations; English grammar, vocabulary and punctuation; mediation and conflict resolution; investigative and interviewing procedures and techniques; statistical data collection; classification and compensation administration; recruitment and retention techniques; basic accounting, audit and reconciliation procedures; basic legislative budget process including position allocation and organizational structures; grant administration; training techniques; supervisory techniques, coaching and performance evaluations; hiring, training, discipline and termination; computer software applications (standard office applications and automated databases), office procedures and equipment.
Skill & Ability: Exceptional skill in analyzing and applying relevant policies and procedures; independently establishing priorities and meeting deadlines under pressure; assimilating information and providing an accurate response; problem solving, effectively communicating with individuals at all levels of the organization both orally and in writing; anticipating problems; balancing agency and employee needs; addressing disciplinary issues and recommending appropriate correctional measures; researching, comprehending, explaining, and resolving complex issues constructively; mediating and managing conflict; investigating and resolving ongoing employee relations problems and issues; developing, recommending and initiating appropriate steps for resolution; being organized; being attentive to detail and maintaining a high degree of accuracy; dealing effectively with people in crisis situations; maintaining positive staff relations and high morale; maintaining confidentiality; adapting to change; producing high- quality work; think and react quickly; investigating on-the-job injuries; completing surveys; reading, writing and arithmetic; managing time and resources effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress; dealing with difficult people; providing good customer service; training others; using common sense; maintaining professional demeanor and composure; explaining the Judicial Branch employment rules and policies; using computers and computer software; running reports; researching and retrieving information; maintaining accurate files and records. Ability to understand local court administrative regulations, policies and procedures; persuade others using tact and diplomacy; balance conflicting demands; coordinate resolution of specific policy/rule related problems and inquiries; apply creative thinking; explain complex subjects and processes; apply customer service practices; multitask; inspire teamwork; build consensus; multi-task, retain information; coordinate work with others; establish and maintain cooperative working relationships; receive and follow directions.
EXAMPLES OF WORK PERFORMED Work with assigned court human resources directors, managers, and staff to ensure that standards, rules and procedures, state and federal laws are consistently followed; prepare monthly statistics and management reports; interact as a representative of the human resources division with other court managers for problem solving and process improvement. Classification - Prepare and review requests for position reclassifications; analyze job duties, organizational structure, determine best job classification, prepare job reclassification documentation; prepare budget forms and make recommendations for approval or disapproval. Compensation - Review and make recommendations for approval of requests for monetary compensation (out of cycle), analyze and make appropriate recommendations for action in accordance with rule, policy, and procedure; and follow safety and loss control practices. Discipline - Provide guidance and accurate information regarding progressive discipline to managers and supervisors in the area of employee discipline; assist managers and supervisors in analyzing a problem and identifying the best course of disciplinary action; assemble and provide information associated with discipline to appropriate parties. Rule/Policy - Recommend operating policy and procedural improvements; coordinate the resolution of specific policy/rule related and procedural problems and inquiries. Document Preparation - Review and make recommendations for approval of completed human resources documents for Administrative Authority approval (i.e., hire, discipline, FMLA, leave donations, and reclassification or out-of-cycle requests); develop and prepare reports as requested by upper management; assist in evaluation of reports and decisions in relation to established goals. Payroll & Benefits - Process and audit payroll; maintain current knowledge of benefits; administer benefits and explain benefits to employees; serve as liaison between employees and insurance carriers. Data Entry - Enter human resources transactions utilizing the automated human resources system. Customer Service - Serve as a senior liaison with court directors, managers and staff; provide support to judges and immediate staff; recommend new approaches, policies and procedures to effect continual improvements in efficiency of the human resources division and the services provided; coordinate the resolution of specific policy related and procedural problems and inquiries; provide direction, assistance and follow-up on inquiries from judges, managers, supervisors and employees regarding human resources (NM Judicial Branch Personnel Rules and NM Judicial Branch Personnel Rules for At-Will Employees, federal and state rules, regulations, policies and procedures, recruitment practices, interviewing procedures, safety practices, loss control, local court administrative regulations, policies and procedures; classification and compensation, position allocation, and organizational structures); develop and maintain effective working relationships with other judicial entities. May prepare personnel services budget projections; develop and implement employee salary surveys, complete salary survey questionnaires and act as equal employment opportunity officer.
WORK ENVIRONMENT AND PHYSICAL DEMANDS The following functions are representative of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work requires the extensive use of computers and is performed in an office or court setting. The employee is regularly required to sit for long periods of time, talk, hear, read typed and/or handwritten material, perform repetitious hand, arm, and finger motions, as well as use manual/finger dexterity. May also be required to stand, walk, kneel/stoop, move, lift, pull and carry up to 25 pounds; travel (valid driver=s license required), work overtime and/or flexible hours, weekends, and holidays; and may be exposed to fluctuating building temperatures, hostile or violent situations and contagious health conditions. The employee is expected to be punctual and to adhere to a work schedule.
A NM Judicial Branch Employment Application OR a Resume and Resume Supplemental Form along with a copy of proof of education must be mailed and received or hand –delivered by 4:00 p.m. Friday, September 27, 2019 to the address below:
Microsoft Word Format
Adobe PDF Format
Resume Supplemental Forms:
Microsoft Word Format
Adobe PDF Format
First Judicial District Court
Human Resource Office
225 Montezuma Ave.
P.O. Box 2268
Santa Fe, NM 87504
EQUAL OPPORTUNITY EMPLOYER