New Mexico State Judiciary Job Opening

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Administrative Office of the Courts

Court Executive Officer 3 #00000337-23100, Full-time, At-will, PERM in Santa Fe, NM

Opening Date: 08-02-2019 - Close Date: 08-16-2019

Job Pay Range: $44.138 - $71.724 Hourly

Target Pay Range/Rate: $52.413 - $55.172 Hourly

The First Judicial District Court is recruiting for a Full-time, unclassified Court Executive Officer 3 position in Santa Fe, New Mexico. GENERAL STATEMENT OF DUTIES: Acting under the direction of the Chief Judge, the Court Executive Officer 3 is responsible for overseeing the management and administration of the court, including administrative services and the non-judicial operations of the court and allocating resources in a manner that maximizes the efficiency and effectiveness in court operations and enhances service to the public.

QUALIFICATIONS

  • Education: Masters degree from an accredited college or university in Business or Public Administration, Judicial Administration, Criminology, Management or a directly related field.
  • Education Substitution: Bachelor’s degree from an accredited college or university in Business or Public Administration, Judicial Administration, Criminology, Management or a directly related field and one (1) year experience that include budget, finance, human resources, contracts administration, or a directly related field; plus the experience outlined below.
  • Experience: Eight (8) years of experience in court management or a criminal justice system overseeing a large public agency or department including multiples disciplines such as budget, finance, procurement, human resources, contracts administration, or a directly related field, and five (5) years of experience supervising and managing a diverse staff.
  • Experience Substitution: None.
  • Other: Completion of post-offer background check may be required. Completion of state Defensive Driving Training and valid New Mexico driver’s license is required.
  • COMPETENCIES/QUALIFICATIONS The successful applicant should have demonstrated a high degree of experience in budget development, management of multiple and diverse court programs and staff, policy development, delivering presentations to diverse audiences including testifying before a legislative or similar body, and comprehensive and advanced knowledge and understanding of the organization and functions of the judicial branch of government. Demonstrated ability to lead and direct change that benefits the operations of the court, and provide exemplary leadership through integrity, honesty, respect and effective team building skills.
  • EXAMPLES OF JOB DUTIES ● The Court Executive Officer 3 is responsible for the general operational and administrative direction and supervision of court employees. ● Administers or oversees the court’s administration to include finance, facilities, security, human resources and information systems, and the non-judicial operations of the court, to include pre-trial services, case management and specialty courts. ● Makes recommendations to the Chief Judge regarding the court’s budget priorities and develops long and short-term strategic financial goals. ● Assists in the oversight, review and/or preparation of the financial audit process, grant administration, fixed assets and facility administration. ● Reviews and approves court financial reports, reconciliations, financial statements, or expenditures, and ensures purchases comply with the NM Procurement Code. ● May serve as Chief Financial Officer (CFO) and/or Chief Procurement Officer (CPO) for the court. Ensures CFO and CPO serve the court in accordance with the appropriate statutes, rules and procedures. ● Manages and oversees the negotiation and management of contracts on behalf of the courts and in accordance with established contracting procedures and applicable laws. ● Manages the court’s jury operations including the efficient use of state and citizens’ time and resources. ● Plans current and future court facility and space needs; works with county managers, architects, contractors, subcontractors and vendors in the modification, maintenance or upgrade of existing facilities. ● In conjunction with the County Sheriff’s Department, the Supreme Court, and the AOC, oversees security for the court to provide a safe environment for the court employees and members of the public. ● Collaborates with outside security agencies to ensure the safety and well-being of all judges, staff and the public. ● Enforces court security measures for information technology, public information and records including timely responses to IPRA requests and media inquiries. ● Manages uniform record-keeping systems, collects data on pending and completed judicial business and internal operations as required by the court and Supreme Court. ● Manages facilities in a manner that provides for a safe, secure and ergonomic work environment. ● Oversees and conducts research, development, coordination, and tracking of legislative initiatives and bills; researches and drafts proposed legislation; provides testimony and develops strategies for passage of legislation; performs bill analyses for effect and impact on the court; analyzes court/program needs and addresses requests from legislature and other interested parties. ● Serves as a liaison to state, county, municipal or private organizations; consults and collaborates with managers, employees, state agencies, state legislators, the public, press, attorneys, and private vendors. ● Prepares comprehensive status and statistical reports, rules, procedures, and addresses citizen complaints. ● Serves on internal judicial and external community steering committees to develop and manage efficient court processes and policies, and makes recommendations relevant to the court’s jurisdiction and initiatives. ● Advises the court’s judges on performance measures and case management best practices, and assists in equitably assigning caseloads to the court’s judges. ● Develops and implements information technology solutions for the court, including fixed assets. ● Hires, manages, organizes, and coordinates the work of professional staff. Assists subordinates in establishing and meeting goals, delineates available resources, coaches and motivates staff concerning the development of projects, deadlines, and priorities. Develops and establishes procedures for the successful operation of the court’s administrative systems. ● Prepares and reviews statistical reports on court performance measures. Reports on performance measures to the Chief Justice or Chief Judge. Identifies performance hindrances and opportunities for increased performance. Implements new procedures and policies where appropriate. ● Other duties as assigned.
  • WORK ENVIRONMENT AND PHYSICAL DEMANDS The following functions are representative, but not all inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office, field or court setting. A valid driver's license is required and travel will be required in the course of work. The assigned work schedules may include days, nights, weekends, and holidays and overtime may be required. The employee must regularly interact positively with co-workers, elected officials at all levels, business and education professionals, clients, the public, judges and justices; work under severe time constraints and meet multiple demands from multiple sources. This job description is ILLUSTRATIVE ONLY and not a comprehensive listing of all functions performed.
TO APPLY: A NM Judicial Branch Employment Application or a Resume Supplemental Form with required resume and a copy of proof of education must be received by mail or hand delivered by 4:00 p.m. Friday, August 16, 2019 to:


Application forms:
Microsoft Word Format
Adobe PDF Format

Resume Supplemental Forms:
Microsoft Word Format
Adobe PDF Format

First Judicial District Court
Human Resource Office
225 Montezuma Ave
P.O. Box 2268
Santa Fe, NM 87504

For a job application or the Resume Supplemental Form visit the Judiciary web-site at: www.nmcourts.gov under links Human Resources Job Opportunities or call 505-455-8196.


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