New Mexico State Judiciary Job Opening
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Administrative Office of the Courts
Judicial Specialist 2 #00000910-24400, Full-time, PERM, in Albuquerque, NM
Opening Date: 07-08-2019 -
Job Pay Range: GG: $15.525 - $25.228 Hourly
Target Pay Range/Rate: $16.883 Hourly
The Bernalillo County Metropolitan Court is recruiting for 2 Full-time, Classified Judicial Specialist 2 position #00000910-24400 for the Case Preparation & Records Division in Albuquerque, New Mexico. Essential Tasks: This is an essential position. Employee is on call and may be required to work weekends and holidays and during other court closures. Perform clerical and technical duties involved in case processing, file maintenance, case management and the conduct of the clerical business of the Court. Assist the judge in the courtroom. Research automated and hard-copy files for case status information and information regarding parties to case. Enter case information into an automated case management system. Generate court documents for mailing. Research defendant warrants and prior conviction history. Prepare motor vehicle abstracts, flag drivers’ licenses, issue approval to reinstate drivers’ licenses. Pull case files and court documents. Monitor court hearings and proceedings. Coordinate completion of court documents and dockets court judgments and sentences. Track open cases to ensure actions required by rules, statutes, regulations or judicial orders are taken within required deadlines. Enter and access data utilizing the Court docketing and case programs. Notify interested parties of case settings, the vacating of settings, or settlement. Assist the general public, law enforcement officials and attorneys. May perform other duties as assigned to meet the operational needs of the Court. A more comprehensive job description is available at http://metro.nmcourts.gov or may be obtained in the Human Resource office of the Metropolitan Court.
Education: A high school diploma or GED.
Education Substitution: None.
Experience: Two (2) years of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and banking/financial experience.
Experience Substitution: Attainment of the Judicial Studies Certificate will substitute for one (1) year of experience. Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.
Certification: May be requested to complete the New Mexico Court Monitor Certification Examination.
Other: Completion of a post offer background check may be required.
Knowledge: Knowledge of customer service practices; legal terminology and phrases; proper English usage, grammar, and punctuation; basic math; data collection; computer software applications (i.e. word processing, spreadsheets, databases, court case management system, email and Internet); filing methods and systems (i.e., alpha, color-coded and numerical); office equipment (i.e. telephone, printer, copier, fax, scanner, postage meter, microfiche and reader machine, and calculator); considerable knowledge in case processing in all types of cases; knowledge of Specialty Court Programs; research methodology; general office practices; project management techniques; safety and security issues and evacuation procedures: court fee accounting practices; cash handling procedures; court monitoring procedures and equipment; Court Clerk’s Procedures Manual and Code of Ethics; all policies and rules currently in effect; court’s and States Language Access Policies and access to the Certified Language International Interpreting Line; and general organization structure of the judiciary.
Skill & Ability: Skill in working independently and managing time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress; maintaining confidentiality; being organized; multi-tasking; establishing priorities and meeting deadlines; concentration and attention to detail; communicating effectively both orally and in writing with diverse parties; actively listening; dealing with people diplomatically; being courteous; providing good customer service; using good telephone etiquette; using common sense; maintaining professional demeanor and composure; using computer and computer software including word processing, case management and email; electronic case filing, desk and batch scanning; running reports; recognizing important case facts that need to be documented in case file or may need further action; auditing files and correcting errors using the case management system; researching and retrieving information using the case management system or archive database; applying legal terminology; distinguishing between court procedures and legal advice; assimilating information and providing as accurate a response as possible; maintaining accurate files and records; filing; typing, and entering data precisely; handling money and calculating sums using a calculator; research techniques, knowing when to seek assistance; reading comprehension and discerning case content; research, analyze and solve problems; and appraising situations and recognizing safety and security issues. Ability to apply relevant policies and procedures to assigned work utilizing legal terminology and phrases; make decisions; think clearly, provide customer service without giving legal advice; prepare and organize complex court documents and correspondence precisely; accurately compile information and prepare reports; proofread documents using proper English; manage multiple projects concurrently while maintaining regular workload; understand records management procedures; read almost illegible hand writing; apply notary rules and procedures; apply data standards; maintain accurate files and records; retain information; maintain patience; deal with difficult people; diffuse hostile situations; work as a team member; apply good judgment to difficult and demanding situations and assignments; learn and adapt quickly; to train others; announce judicial protocol and control all aspects of recording judicial proceedings to include time keeping when assigned court monitor duties; operate court monitor and recording equipment; be empathetic, impartial, fair and objective; establish and maintain cooperative working relationships internally and externally and notify supervisor of related concerns and issues; and receive and follow directions.
Work Environment and Physical Demands: The following functions are representative of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office, court setting, or designated work area. The work is performed in an often fast paced, stressful work environment, and under severe time constraints to meet multiple demands. While performing the duties of the job, the employee is regularly required to perform repetitious hand, arm and finger motions as well as use manual/finger dexterity, sit for long periods of time, stand for hours and walk often, lift, climb ladders, kneel/stoop, move, pull and carry up to twenty-five (25) pounds; travel, work overtime and/or flexible work hours including shift work (24/7), weekends and holidays; and exposed to fluctuating building temperatures. The employee may be exposed to hostile or violent situations that may arise when dealing with individuals involved in court cases, disturbing or hazardous court exhibits and contagious health conditions.
Submit a New Mexico Judicial Branch Application for Employment or a Resume and a Resume Supplemental form and proof of education to:
Microsoft Word Format
Adobe PDF Format
Resume Supplemental Forms:
Microsoft Word Format
Adobe PDF Format
Human Resources Division
Post Office Box 133
Albuquerque, New Mexico 87103
Telephone: (505) 841-9819
Fax No.: (505) 222-4823
EQUAL OPPORTUNITY EMPLOYER