New Mexico State Judiciary Job Opening
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Administrative Office of the Courts
Judicial Specialist 2 #00054398-23200, Full-Time, TERM in Albuquerque, NM
Opening Date: 06-06-2019 -
Job Pay Range: $15.220 - $23.781 Hourly
Target Pay Range/Rate: $15.41 Hourly
SUMMARY OF POSITION: The Assisted Outpatient (AOT) Program is a new civil court program to facilitate the delivery of community-based behavioral health treatment to adults with serious mental illness who are found by a judge, in consideration of prior incarcerations or hospitalizations, to be unlikely to adhere to prescribed treatment on a voluntary basis. Under supervision, the Judicial Specialist 2 will prepare and process court documents; assess, receipt, record, reconcile monies, and prepare bank deposits; process, maintain and distribute documents, files and case materials; and work with the electronic case management system. Additionally ensure accurate, significant, audio/digital recording of judicial proceedings held at the University of New Mexico Psychiatric Services Center and at the district courthouse. In addition, this position may organize the office or program administrative activities, provide customer service and perform clerical or administrative duties as assigned.
Education: A high school diploma or GED.
Education Substitution: None.
Experience: Two (2) years of experience in court case processing, a legal secretarial or related field such as advanced customer service, data processing, and banking/financial experience.
Experience Substitution: Attainment of the Judicial Studies Certificate will substitute for one (1) year of experience. Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.
Certification: May be requested to complete the New Mexico Court Monitor Certification Examination.
Other: Completion of a post offer background check may be required.
Knowledge: Knowledge of customer service practices; legal terminology and phrases; proper English usage, grammar, and punctuation; basic math; data collection; computer software applications (i.e. word processing, spreadsheets, databases, court case management system, email and Internet); filing methods and systems (i.e., alpha, color-coded and numerical); office equipment (i.e. telephone, printer, copier, fax, scanner, postage meter, microfiche and reader machine, and calculator); considerable knowledge in case processing in all types of cases; knowledge of Specialty Court Programs; research methodology; general office practices; project management techniques; safety and security issues and evacuation procedures: court fee accounting practices; cash handling procedures; court monitoring procedures and equipment; Court Clerk’s Procedures Manual and Code of Ethics; all policies and rules currently in effect; court’s and States Language Access Policies and access to the Certified Language International Interpreting Line; and general organization structure of the judiciary.
Skill & Ability: Skill in working independently and managing time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress; maintaining confidentiality; being organized; multi-tasking; establishing priorities and meeting deadlines; concentration and attention to detail; communicating effectively both orally and in writing with diverse parties; actively listening; dealing with people diplomatically; being courteous; providing good customer service; using good telephone etiquette; using common sense; maintaining professional demeanor and composure; using computer and computer software including word processing, case management and email; electronic case filing, desk and batch scanning; running reports; recognizing important case facts that need to be documented in case file or may need further action; auditing files and correcting errors using the case management system; researching and retrieving information using the case management system or archive database; applying legal terminology; distinguishing between court procedures and legal advice; assimilating information and providing as accurate a response as possible; maintaining accurate files and records; filing; typing, and entering data precisely; handling money and calculating sums using a calculator; research techniques, knowing when to seek assistance; reading comprehension and discerning case content; research, analyze and solve problems; and appraising situations and recognizing safety and security issues. Ability to apply relevant policies and procedures to assigned work utilizing legal terminology and phrases; make decisions; think clearly, provide customer service without giving legal advice; prepare and organize complex court documents and correspondence precisely; accurately compile information and prepare reports; proofread documents using proper English; manage multiple projects concurrently while maintaining regular workload; understand records management procedures; read almost illegible hand writing; apply notary rules and procedures; apply data standards; maintain accurate files and records; retain information; maintain patience; deal with difficult people; diffuse hostile situations; work as a team member; apply good judgment to difficult and demanding situations and assignments; learn and adapt quickly; to train others; announce judicial protocol and control all aspects of recording judicial proceedings to include time keeping when assigned court monitor duties; operate court monitor and recording equipment; be empathetic, impartial, fair and objective; establish and maintain cooperative working relationships internally and externally and notify supervisor of related concerns and issues; and receive and follow directions.
Work Environment and Physical Demands: The following functions are representative of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office, court setting, or designated work area. The work is performed in an often fast paced, stressful work environment, and under severe time constraints to meet multiple demands. While performing the duties of the job, the employee is regularly required to perform repetitious hand, arm and finger motions as well as use manual/finger dexterity, sit for long periods of time, stand for hours and walk often, lift, climb ladders, kneel/stoop, move, pull and carry up to twenty-five (25) pounds; travel, work overtime and/or flexible work hours including shift work (24/7), weekends and holidays; and exposed to fluctuating building temperatures. The employee may be exposed to hostile or violent situations that may arise when dealing with individuals involved in court cases, disturbing or hazardous court exhibits and contagious health conditions.
BENEFITS* Leave: Annual and sick leave are accrued by regular, full-time employees at the rate of 4.62 hours annual and 3.69 hours sick leave, per bi-weekly pay period. A total of ten paid holidays per calendar year. Group Health Insurance Blue Cross Blue Shield Dual Option Point of Service Plan Presbyterian Health Regional Health Maintenance Organization (HMO) The Health Insurance Plans provide comprehensive services for you and your family for illness and injury (not arising in connection with your employment). Group Life, AD&D and Disability Insurance $50,000 of Basic Life, $50,000 of Accidental Death and Dismemberment and Short and Long Term Disability Insurance. Group Dental Insurance Delta Dental The dental option provides preventive, basic, major, or orthodontic dental care and treatment. Group Vision Insurance Davis Vision The plan is designed to provide for regular eye examinations and benefits toward vision care expenses including glasses or contact lenses. Public Employees' Retirement Association Employees of affiliated public employers are required to become members of the P.E.R.A. as a condition of their employment. The contribution amount is 8.92 percent of your gross bi-weekly earnings. Voluntary retirement is attained with 30 or more years of credited service, at any age. *All benefits are subject to change.
Apply at or send application or resume supplemental form with proof of education to the above address (400 Lomas Location). Applications not including copies of information requested on the employment application will be rejected.
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STATE OF NEW MEXICO
SECOND JUDICIAL DISTRICT COURT
HUMAN RESOURCE OFFICE
400 Lomas Blvd. NW (Third Floor/Room 325)
Albuquerque, NM 87102
The Second Judicial District Court is an Equal Opportunity Employer and applicants selected for an interview must notify the Human Resource Division of the need for an accommodation.
EQUAL OPPORTUNITY EMPLOYER