New Mexico State Judiciary Job Opening
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Administrative Office of the Courts
Deputy Court Executive 2, Full-time, At-Will, PERM, in Albuquerque, NM
Opening Date: 05-20-2019 -
Job Pay Range: #30.387-$47.480/Hour
Target Pay Range/Rate: $30.995 - $38.744/Hour
The Bernalillo County Metropolitan Court is recruiting for a full-time, At-Will Deputy Court Executive Officer 2 position #0005-24400 for the Administration Division in Albuquerque, New Mexico. Essential Tasks: This is an essential position. Employee is on call and may be required to work weekends and holidays and during other court closures. This is a senior-level management position. This Deputy Court Executive Officer acts as the Clerk of the Court and oversees and directs the case management divisions of the Court which include criminal and civil cases. Work closely with court judges, law enforcement representatives, the Metropolitan Detention Center and city and county officials. Participate on statewide committees. May testify before legislative committees. May perform other duties in order to meet the operational needs of the Court. A copy of the complete job description is available at https://metro.nmcourts.gov/ or may be requested at the Bernalillo County Metropolitan Courthouse in the Human Resources Division.
Education: Bachelor’s degree from an accredited college or university in business or public administration or a related field.
Education Substitution: Associates degree from an accredited college or university in business or public administration or a related field, plus two (2) years experience that must include budget, finance, procurement, human resources and contracts administration.
Experience: Three (3) years in court management or advanced managerial experience in budget, finance, procurement, human resources and contracts administration, of which includes two (2) years supervisory experience.
Experience Substitution: Relevant graduate level education may substitute for up to two (2) years experience at a rate of 30 semester hours equals one (1) year of experience. Education may not substitute for supervisory experience.
Other: Completion of a post-offer background check may be required.
Knowledge: Knowledge of management techniques and practices for managing multiple and diverse projects including: setting goals; establishing time lines; identifying resources and evaluating work products; operations and facilities management; principles and practices of public and court administration; local court management, programs and rules; case flow management; judicial organizational structure and other courts’ jurisdictions; personnel management practices, principles and techniques; employment law (i.e., Americans with Disabilities Act, Family Medical Leave Act, Equal Employment Opportunity Act, Fair Labor Standards Act, Occupational Safety and Health Administration, Workers’ Compensation); computer hardware and software applications (standard office applications, and case, financial and human capitol management systems); financial management techniques; performance-based budgeting, analysis, forecasting and formulation; operating budgets, Administrative Office of the Courts (AOC) guidelines, Department of Finance (DFA) and Legislative Finance Committee rules and regulations; governmental and Generally 2 New Mexico Judicial Branch Accepted Accounting Principles (GAAP) and Generally Acceptable Accounting Standards (GAAS); contracts, Memorandum Of Understanding (MOUs) and Requests For Proposals (RFPs); Intergovernmental Agreements; and grant writing and grant administration.
Skill & Ability: Skill in identifying solutions, implementing change, and monitoring situations to determine if solutions are effective; assessing security issues and applying appropriate responses; researching and applying state and federal laws, rules, regulations, policies and procedures to all court operations; anticipating and evaluating the impact of policies, procedures, rules and statutory changes; communicating effectively both orally and in writing with diverse parties; public speaking and presentations; proper English usage, grammar and punctuation; analyzing budgets and preparing budget projections; analyzing financial information and generating projections; researching and interpreting data and legislation; problem solving; multi-tasking; working independently; creative thinking; maintaining a high degree of accuracy; Ability to manage organizational units; demonstrate rational analytical thinking; conduct complex statistical analysis and prepare detailed reports; supervise employees, oversee the planning, scheduling, assigning, reviewing, monitoring and evaluation of work; delegate responsibilities and assignments based on an accurate assessment of staff skills and abilities; determine direction and necessary training; address disciplinary issues and provide appropriate correctional measures; coach individuals one-on-one or in groups; apply customer service practices; organize and set priorities; meet deadlines under pressure; be attentive to detail; draft legislation; research, comprehend and explain complex issues; mediate and resolve conflict; retain information; manage and respond in crisis situations; balance conflicting demands; inspire teamwork; build consensus while establishing and maintaining cooperative working relationships; receive, impart and follow directions; assist with short and long-term strategic planning; apply payroll, cash and internal control procedures; follow New Mexico procurement code; implement auditing and inventory processes; participate in the legislative process; manage time and resources; prepare, present, lobby and negotiate realistic budgets; convince funding authorities of the need for appropriations (general or capital funding) based on cost benefit or other analysis; allocate court resources: managerial, technical and administrative staff; budgets; technology; courthouses, courtrooms and other facilities across courts and court divisions; and understand the complex relationship at the state and county levels that are critical to the court’s funding and effective operation.
EXAMPLES OF WORK PERFORMED Supervision - Responsible for issues or situations related to assigned division/program(s): recruitment, interviewing, promotion and selection; orientation; payroll and benefits administration; classification; compensation; the interpretation of personnel rules, policies and procedures; set expectations and performance standards; prioritize, assign, review and evaluate work of supervisory staff; plan, organize, and develop work and training programs; mentor, coach and provide feedback to supervisory staff; facilitate decision making to mitigate conflicts and when necessary provide mediation and conflict resolution for staff; advise, guide and counsel supervisors through complaints, grievances and progressive disciplinary processes and procedures; and assist in investigating EEOC/HRD complaints. Financial Management - Prepare, manage and administrator the assigned division’s annual operating budget; support strategic financial planning including short and long term forecasting; seek, acquire, administer, and evaluate related grants and other funding sources. Prepare and review financial reports, reconciliations, and expenditures; prepare all purchases in compliance with the NM Procurement Code; and 3 New Mexico Judicial Branch prepare statistical reports for program evaluation and performance. Assist in contract preparation, administration, development, management and compliance; supervise daily financial policies and procedures; assist in the financial audit process; and prepare and provide reports for auditors and comply with audit findings. Management - Manage and supervise the daily operation of a large court divisions or multiple programs, including but not limited to all case management, administrative functions and staffing; develop, implement and coordinate rules, policies and procedures for the court/program(s); oversee the operations of the division; develop, monitor, evaluate and modify operations and performance measures; perform internal audit procedures as necessary; provide administration and direction to judges and managers for court related programs and initiatives; address confidential and very sensitive issues with judges; prepare comprehensive status and statistical reports, rules and procedures manuals; consult and collaborate with judges, Judicial Branch managers, employees, other state agencies, state legislators, the public, press, attorneys, and private vendors. Prepare and make oral presentations; address citizen complaints; acquire resources from state, county, city or private organizations; act as liaison between the court, Federal, local government and legislative bodies; prepare correspondence including official court documents and financial transactions; prepare complex and detailed reports; attend meetings, training and presentations; facilitate Judicial meetings; research statutes rules, regulations and make recommendations; and requisition services and supplies as necessary. May - serve on statewide or local committees; prepare and make oral presentations at national, state and local conferences. Legislative - May assist in researching and drafting proposed legislation and provide testimony to the state legislature; prepare bill analyses to assess the impact of proposed legislation and assist in developing strategies for passage of legislation; research, develop, coordinate, track and assist with legislative initiatives; research and draft proposed legislation and assist in developing strategies for passage of legislation; track multiple bills and perform bill analysis for effect and impact on the court or agency; analyze court/program needs and address requests from legislature and other interested parties; provide information for legislators and other governmental agencies and parties; attend legislative hearings (interim and session) and represent the court and judicial branch; act as liaison between judges and legislature; and develop specialized programs. Security and Facility Management - May collaborate as needed with outside security agencies to ensure the safety and well-being of all judges, staff and the public; enforce court security measures for information technology, public information and records; manage facilities in a manner that provides for a safe, secure and ergonomic work environment; work with others to develop, design and use court facilities in a safe, efficient and effective manner; and serve as the liaison between the city, county, state and federal government officials to ensure safe and adequate court facilities.
WORK ENVIRONMENT AND PHYSICAL DEMANDS The following functions are representative of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an often fast paced and stressful work environment in an office or court setting. Frequent travel will be required (valid drivers license required). The employee is expected to be punctual and to adhere to assigned work schedule. The employee must regularly interact positively with co-workers and the public; work under severe time constraints and meet multiple demands from several people. The work performed frequently requires the use of computers, repetitious hand, arm and finger motions as well as manual/finger dexterity. The employee must be able to walk, talk, hear, climb ladders, kneel, stoop; 4 New Mexico Judicial Branch move, lift, pull and carry up to 25 pounds, be on call, work overtime and flexible work hours including weekends and holidays. The employee may be required to sit for long periods of time or stand for hours. The employee may be exposed to fluctuating building and outdoor temperatures; mental fatigue; hostile or violent situations that may arise when dealing with individuals involved in court cases; exposed to disturbing or hazardous court exhibits and contagious health conditions.
Submit a New Mexico Judicial Branch Application for Employment or a Resume and a Resume Supplemental form and proof of education to:
Microsoft Word Format
Adobe PDF Format
Resume Supplemental Forms:
Microsoft Word Format
Adobe PDF Format
Human Resources Division
Post Office Box 133
Albuquerque, New Mexico 87103
Telephone: (505) 841-9819
Fax No.: (505) 222-4823
PROOF OF EDUCATION IS REQUIRED.
EQUAL OPPORTUNITY EMPLOYER