New Mexico State Judiciary Job Opening
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Administrative Office of the Courts
Program Manager: Grant Administrator #00000846-24400, PERM, Full-time, Albuquerque, NM
Opening Date: 11-26-2018 -
Job Pay Range: $24.615 - $30.769 per hour
Target Pay Range/Rate: $26.769 per hour
The Bernalillo County Metropolitan court is looking for a self-motivated, organized, and detailed-oriented grant writer. The successful candidate will be able to write funding proposals in a clear and compelling manner. Excellent writing skills, analytical and research skills are essential. Candidate must possess an ability to work well under pressure and to research materials for relevant information and synthesize and present information in a compelling and succinct form. Under direction from Administration, this position will be responsible for identifying, defining, researching and developing funding sources to support existing Court Services as well as the expansion of Court Services. This includes the preparation of proposals for grant application, researching, identifying, developing and responding to public and private grant opportunities including SAMHSA, Department of Justice, local foundations and other federal grants. Responsible for all grant process (e.g. evaluations, reports, etc.) for the purpose of ensuring compliance with the district, state, federal and other funder guidelines. This position will be responsible for financial compliance and execution of the budgets as they relate to proposals and grants. This includes proposal/contract review, negotiations of subcontracts and awards, and the establishment of accounts. Develop forms, processes, procedures and policies for the purpose of implementing a consistent grant application methodology. Work independently to analyze problems and devise and implement solutions in accordance with appropriate policies and procedures of the Court. This position will serve in a professional capacity for pre- and post-award services and work closely with leadership within the Court to communicate the shape of programming and policy. Have the ability to get along with others and to work under stress. May perform other duties to meet the operational needs of the Court. A copy of the complete job description is available at https://metro.nmcourts.gov/ or may be requested at the Bernalillo County Metropolitan Courthouse in the Human Resources Division.
Education: Bachelor’s degree from an accredited college or university in Criminal Justice, Public or Business Administration, social sciences or a related field.
Education Substitution: Four (4) years of program management experience may substitute for education on a year for year basis.
Experience: Three (3) years of program management or overseeing the budget or finances for projects; grant writing or contract management related to projects; or other experience directly related to the management of projects.
Experience Substitution: Additional relevant education may substitute for experience at a rate of thirty (30) semester credit hours equals one year of experience.
Other: Completion of post-offer background check may be required. Completion of state Defensive Driving Training and valid New Mexico Driver’s License may be required.
Knowledge: Knowledge of program planning, implementation, management and evaluation; administration and business; problem solving, conflict resolution principles and techniques; budget management; budget preparation, tracking projected and expended funds, grant procedures and writing, program reporting; state procurement rules and regulations; state, city, county, community, non-profit, corporate and federal legislative processes; court’s organization, services and day-to-day operations; local, state and federal confidentiality regulations and guidelines; New Mexico Civil Court System; criminal and juvenile justice; specialty courts; criminal statutes, rules, procedures; court procedures; New Mexico Criminal Justice Information System; court case initiation procedures; statutes and regulations affecting schools/students; basic contract law; HIPAA (Health Insurance Portability & Accountability Act) requirements; New Mexico Judicial Branch Personnel Rules and Code of Conduct; customers and participants/clients support practices; community resources; protective services; drug test procedures and result analysis; surveillance systems (including electronic equipment); media relations; crisis and critical incident management; computer software; computerized data collection, compilation and entry techniques. If assigned supervisory responsibilities, knowledge of supervisory techniques; coaching; performance evaluations; hiring; training; discipline; termination; and management practices and techniques.
Skill & Ability: Skill in implementing, managing and administering a single program or multiple programs; performing multiple tasks and managing all aspects of a project/program; making assessments and decisions on situations that arise on a daily basis; motivating team members and program participants/clients to accomplish given tasks and goals; providing direction to volunteers, and contract personnel; planning, coordinating, prioritizing, monitoring, implementing best practices and evaluating program(s); effective written and verbal communication; fiscal management and reporting; writing, negotiating and monitoring contracts(s); grant research and proposal writing; technical writing and editing; data collection, analysis and management; preparing presentations; problem solving and critical thinking; working effectively with a diverse range of individuals; maintaining confidentiality; prioritizing goals and objectives; mediating, persuading and collaborating; effective crisis management and response; working in high stress situations; working independently; conducting research; proficiency with automation software and databases. Ability to maintain open communications; anticipate and evaluate the impact of rules, procedures, statutory changes; read, write and interpret legal documents; conflict resolution; speak in public and educate or network with others on behalf of the program(s); coach individuals one-on-one and/or in groups; train, delegate, assign work, supervise and evaluate personnel (contractors/clients/volunteers/interns/others).
EXAMPLES OF WORK PERFORMED Program Management - Implement, manage and oversee program(s); provide timely delivery of services and meet project deadlines; identify valued outcomes and best practices for clients/participants as described in the program design; communicate program design and goals to courts, staff, and participants/clients and community; build and motivate a strong support team; maintain inter-agency cooperation, communication, support and develop working relationships with associated parties and stakeholders; participate in community coalitions; create and maintain cohesive problem-solving program stakeholders/team(s); prepare curriculum and/or workshop materials for training and educational programs; develop, revise and implement policies and procedure’s manuals; schedule, plan, organize and facilitate team meetings pertaining to program/clients progress, policies and issues; maintain HIPAA (Health Insurance Portability & Accountability Act) compliance; make formal presentations; participate on various committees and/or task forces; maintain networks of collaborative and/or mentoring relationships for participants/clients/volunteers; prepare or oversee development of meeting agenda and minutes; serve as a liaison to courts; prepare motions, orders and other legal documents; prepare newsletters, press releases and program descriptions. May - Serve as Terminal Agency Coordinator (TAC) for National Crime Information Center; design and update program website; supervise program participants/clients. Budget/Grants - Develop and prepare budget(s) and budget expenditures; administer grant projects/program(s); ensure compliance with statutory deadlines, and budgetary limitations; research, prepare and complete applications to secure grants; complete required grant funds evaluation reporting and requests from city, county, local, state, federal agencies, non-profits and private businesses; identify and acquire additional funding sources; draft Requests for Proposals, Invitations to Bid, and issue and evaluate resulted proposals in compliance with state procurement code; identify incentives from the community that are conducive to skills building and positive behavior for program participants/clients. Contracts - Oversee federal, state and district program requirements; provide day-to-day oversight of contracts and professional services; ensure record keeping is accurate and up to date; provide direction to contractor(s); monitor and evaluate contractor(s) performance with respect to contract compliance and scope of work; audit and approve invoices ensuring all applicable procedures are followed; draft and manage contracts and memorandums of understanding; supervise, monitor, direct and evaluate advisors, volunteers/ mediators and board members to be effective and professional representatives of the court program; advocate and seek program(s) support through coordination with all parties and community partners; ensure initiatives are reviewed and approved by all parties. Statistical/Reports - Monitor and/or manage program(s) database (data development, collection, entry and generation of reports); prepare and publish periodic or annual reports on an ad hoc or regular basis; perform statistical analysis and maintain statistics; create, evaluate and analyze statistical measures, reports and surveys for programmatic changes to better manage resources and future assignments/needs; create, collect, and complete results of surveys; integrate information systems between groups/users including judges, court administration and other stakeholders. Legislative - Speak to legislators; attend legislative hearings (interim and session); lead the legislative process/sessions strategy and other duties as assigned.
WORKING CONDITIONS AND PHYSICAL DEMANDS: The following functions are representative of the work environment and physical demands an employee may expect to encounter in performing the tasks assigned to this job. Work is performed in an office, court, jail, or detention facility and may be performed in a field setting. Work is performed in an often fast-paced and stressful work environment. The employee may be exposed to hostile or violent situations that may arise when dealing with individuals involved or associated with court cases, disturbing or hazardous court exhibits and contagious health conditions. Frequent exposure to unpleasant situations in jails and when interviewing defendants who are experiencing significant stress, are mentally unstable, hostile, intoxicated, or have infectious diseases. The employee must regularly interact positively with co-workers, clients and the public; work under severe time constraints and meet multiple demands from several people. The employee is expected to be punctual and to adhere to assigned work schedule. The work requires prolonged use of computers. While performing the duties of this job, the employee is regularly required to perform repetitious hand, arm and finger motions as well as use manual/finger dexterity and sit for long periods of time. The employee is frequently required to read typed and/or hand written material. The employee may be required to move, lift, pull, and/or carry up to twenty five (25) pounds; work overtime and/or flexible hours, weekends, and holidays; and may be exposed to fluctuating outdoor and building temperatures. Travel may be required. A valid driver’s license may be required.
Applicants interested in applying should complete a New Mexico Judicial Branch Application for Employment or a Resume Supplemental Form and submit with a signature and date to the Human Resources Division prior to 5 p.m. on the closing date to:
Microsoft Word Format
Adobe PDF Format
Resume Supplemental Forms:
Microsoft Word Format
Adobe PDF Format
Human Resources Division
Post Office Box 133
Albuquerque, New Mexico 87103
Telephone: (505) 841-9819
Fax No.: (505) 222-4823
Web Site: www.metrocourt.state.nm.us
Mailed applications must be received by 5 p.m. on the closing date.
PROOF OF EDUCATION IS REQUIRED.
EQUAL OPPORTUNITY EMPLOYER